I’m looking for advice for how to take action and keep the team aligned during meetings. Focus and information overload are reoccurring issue that have caused meetings to consistently run over. What can be done in 30 minutes is usually done in an hour due to tangents. Intrinsically, I know that solutioning should be kept to a minimum as it tends to steer the conversation away from completing action items. Unfortunately, I’ve voiced my concerns several times and the team fails to improve on that note.
Be focused on outcomes instead of raw discussion and if a conversation drifts away from the needed outcome, then remind folks what the point of the discussion was
Fire those people who didn't understand importance of what you are trying to do
Related: how do you deal with it when it is your executive leader?
“I think it’s very important to figure that out and I’ll take it as an action item to send you a recommendation, but our time here is short and it’s hard to get on your calendar... we have X minutes left to figure this out. Now given Y, what is your stance on...”
Damm, that took 2 minutes to read. Just say “take it offline” then talk about the next topic.
Have a speaking timer for 30 seconds. Say it’s to make sure it’s to give time to people who usually speak less
Set the agenda and clearly say what is the expected outcome from the meeting. Also talk to the key people well in advance if possible to get support
Listen to them. They probably know more than you.
"Let's take that offline"
Set the agenda and stick to it. Let people know you want the meeting over in 30 min and “take offline” all tangents.
Set an agenda and define the problem and a recommendation within the agenda. If it strays away from solving the problem, say “I think it’s important to solve that too, but we will need a separate discussion for it. Right now we need to evaluate whether the recommendation I’ve laid out solves the problem in the agenda.”
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Set an agenda ahead of time. If it is still a problem, time box each item.